Real Estate Virtual Assistant: 30 Tasks Agents Can Delegate

Top-producing agents spend their time with buyers and sellers. Everything else gets delegated. Here are 30 tasks a real estate VA handles, plus the lines they shouldn’t cross.

Listings

1. MLS data entry and photo uploads
2. Syndication checks across portals
3. Listing description drafts
4. Property flyers and feature sheets
5. Just-listed and just-sold social posts
6. Open house promotion
7. Showing feedback requests
8. Weekly seller activity reports

Transactions

9. Building a timeline from the executed contract
10. Tracking contingency and closing deadlines
11. Collecting signatures via e-sign
12. Coordinating with lender, title, and inspector offices
13. Uploading documents to your compliance system
14. Closing gift ordering
15. Post-closing review request

See transaction coordinator VAs.

Lead management

16. Responding to portal and website leads
17. Setting buyer consultations
18. Updating CRM after every touch
19. Setting up listing alerts for buyers
20. Following up on open house sign-ins

Sphere and marketing

21. Monthly email newsletter
22. Home anniversary messages
23. Market update emails
24. Birthday and holiday touches
25. Social content calendar
26. Google Business Profile posts
27. Video editing for listing tours

Admin

28. Calendar and showing scheduling
29. Expense and commission tracking
30. CMA data gathering for your review

Licensing boundaries

Rules vary by state, but unlicensed assistants generally shouldn’t:

• Show property or host open houses
• Negotiate or discuss contract terms with consumers
• Give opinions of value or advice
• Solicit clients in ways that require a license

Keep your VA administrative, and check your state’s rules and brokerage policy. Our real estate VA role includes this training.

Where to start

Most agents get the fastest return from lead response and sphere nurture: they generate business directly. Transaction coordination comes next.

See VAs for real estate or start your match.