Hire a virtual bookkeeping assistant
A virtual bookkeeping assistant keeps your books current so month-end is not a scramble. They categorize transactions, reconcile accounts, manage payables and receivables, and hand clean numbers to your CPA.
What they handle
- Transaction categorization and bank reconciliations
- Invoice creation and collections follow-up
- Bill entry and payables scheduling
- Receipt capture and expense reports
- Payroll data prep for your payroll provider
- Month-end checklist support for your CPA
Tools they use
- QuickBooks Online
- Xero
- Bill.com
- Gusto
- Dext / Hubdoc
What we screen for
- Accounting fundamentals
- Accuracy
- Confidentiality
Typical schedule
Often 10–25 hrs/week.
Questions about hiring a virtual bookkeeping assistant
Can a VA replace my CPA?
No. A bookkeeping VA handles day-to-day entry and reconciliation. Tax filing, advice, and financial statements should stay with a licensed CPA.
How long does it take to hire a virtual bookkeeping assistant?
Most placements take about 14 days from discovery call to start date, including skills testing and your finalist interviews.
What does it cost?
A one-time placement fee ($2,000–$3,000 depending on plan) plus the VA’s hourly wage. Managed plans add a monthly fee of $300 for the first VA plus $75 for each additional VA.
Related reading
Ready to hire your bookkeeping assistant?
Tell us what you want off your plate. We will send a role scorecard and a plan within one business day.